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"Windy City Chapter
of the Naval Enlisted Reserve Association.
Constitution and By-Laws:
Adopted; 30 January 2001
NAME OF ORGANIZATION, DEFINITIONS, AND PURPOSE
The name of this organization shall be the Windy
City Chapter of the Naval Enlisted Reserve
DEFINITIONS. The term “Chapter”, as used herein, shall mean Windy City Chapter
of the Naval Reserve Association. The term “NERA”,
as used herein, shall mean the Naval Enlisted Reserve Association.
The purpose of the Chapter shall be to promote and maintain, in the best
interests of National Defense, by concerted mutual effort, career service in the
United States Naval Reserve, Marine Corps Reserve and Coast Guard Reserve and to
further promote the aims of NERA.
OFFICE. The address of the principle office of the Chapter shall be:
NERA, Windy City Chapter
P.O. Box 4562, Rockford,
The above address may be changed by the Executive Council
All active members of the NERA are eligible for active membership in this
2.02 LIFE MEMBERSHIP. All life
members of NERA are eligible for life membership in this Chapter.
2.03 ASSOCIATE MEMBERSHIP. All associate
members of NERA are eligible for membership in this Chapter.
The Chapter shall consist of no less than twenty (20)
members in good standing. If, on the anniversary of the Chapter, the membership
is below the minimum, a period of three months will be authorized to regain the
loss in membership. If, at the end of the three month period, the Chapter has
not returned to the minimum membership level, the Deputy Executive Director of
NERA, with approval of the National Executive Council, shall issue the written
approval ordering the withdrawal of the charter of the Chapter and hence the
dissolution of the Chapter. In the event of the dissolution of the Chapter, all
Chapter funds will be turned over to NERA.
3.02 MEMBERS IN GOOD STANDING. Any
member who has their dues paid in full shall be considered as being in good
MEETINGS OF MEMBERS
4.01 REGULAR MEETINGS.
There shall be at least one meeting bi-monthly for the transaction of Chapter
business. The meeting shall be conducted on a day previously approved by the
general membership. A quorum shall be required to conduct business requiring
4.02 SPECIAL MEETINGS. Special
meetings may be called at any time for the purpose of considering matters,
which, by the terms of the By-Laws, require the approval of the Chapter
Membership. Said meetings shall be called by written notice, authorized by the
President, a majority of the Executive Council or by at least 20% of the
membership of the Chapter in good standing.
4.03 EXECUTIVE COUNCIL MEETINGS. Executive
Council Meetings shall be called by the President or by at least one-third (1/3)
of the Executive Council serving for the purpose of considering matters which,
by terms of the By-Laws, require action by the Executive Council.
4.04 QUORUM. For Regular meetings, a
majority of the Executive Council and any members of the Chapter
with membership in good standing, represented in
person, shall constitute a quorum. For Special meetings, a quorum shall
constitute any member whose membership is in good standing and officers present.
4.05 ORDER OF
order of business at regular meetings of the Chapter shall be as specified in
the NERA National Constitution and By-Laws. Such rules and procedures not
otherwise provided for in these By-Laws shall be governed by “Robert’s Rules of
Voting may be done in person, by mail or e-mail as directed by the Executive
Council. Voting may not be done by proxy at any time.
The officers of the Chapter shall be a President, one or more
Vice Presidents, a Secretary, a Treasurer, Executive Counselor, and such
assistants to such officers as the Chapter may deem necessary. All officers will
be in good standing, nominated at the October meeting of the Chapter, elected
prior to the 15th of December, and sworn in to office at the February meeting of
the Chapter. Terms of all officers will be for a period of two years. Officers
may succeed themselves.
5.02 REQUIREMENTS. Members nominated for election to any Executive
Council office must be a member in good standing in the Chapter for two (2)
5.03 VACANCY OF OFFICE. Any officer may be removed at any meeting of
the Chapter by the affirmative vote of the majority of the
members of the Executive Council, with or without cause, and any vacancy in any
office may be filled by appointment of the President and confirmed by the
Executive Council. Any officer may resign at any time by submitting a written
resignation to the Executive Council. Membership termination shall
simultaneously constitute removal from any office, appointed or elected.
(a) If, for any reason, the office of President becomes vacant, the
vice-president will immediately become President for the balance of the present
(b) If, for any reason, any Executive Council Office other than President
becomes vacant, the President, with the approval of the Executive Council, shall
appoint an individual to complete the unexpired term.
(c) The order of succession to the office of President is as follows:
Vice-President, Secretary, Treasurer, Executive Counselor.
(d) The individual assuming the office of the President will perform the
duties of that office for the balance of the unexpired term, and shall, with the
approval of the remaining members of the Executive Council, make all necessary
appointments to fill the remaining vacancies.
5.04 DUTIES AND POWERS OF OFFICERS.
The respective officers of the Chapter shall have such power and duties as are
from time to time prescribed by the membership of the Chapter including without
limitation, the following:
(a) The President shall preside at all regular, special and Executive
Council meetings. The President shall preserve order, enforce the rules of the
Chapter, appoint all committees, fill all vacancies of a temporary nature of all
committees in accordance with section 7.02 of these bylaws, and be and
ex-officio member of all committees, permanent or temporary. The President shall
execute amendments to these By-Laws, may vote to break a tie and
will be the unofficial liaison between the Chapter and
(b) The Vice President shall, in the absence or the disability of the
President, perform the duties and exercise the powers of such office and other
duties assigned by the Chapter. In the case of a vacancy in the office of
President, the Vice President shall discharge the duties and responsibilities of
the office until the next annual elections of officers of the Chapter. The Vice
President shall be chairman of the Membership Committee and shall perform such
other duties as may be assigned to the office by the President;
(c) The Secretary shall maintain a record of all meetings. The Secretary
shall maintain a membership list, maintain files of all incoming and outgoing
correspondence and be responsible for initiating correspondence as directed by
the President or Executive Council. The Secretary shall prepare a report for
each regular meeting;
(d) The Treasurer shall be responsible for Chapter funds and securities
and for keeping full and accurate accounts of all receipts and disbursements in
the Chapter books of accounts kept for such purposes. The Treasurer shall sign
all checks and pay all bills over $10.00 with checks authorized by the President
and with approval of the Chapter membership, or with disclosure to the
membership, as appropriate. The Treasurer shall make a report at each meeting of
the financial condition of the Chapter.
(e) The Executive Counselor shall coordinate the activities with, and
serve as liaison with, the State Membership Director for Chapter communications
and activities and serve as official Chapter Representative to Sea Service
Reserve Centers in the Chapter’s membership drawing area. The Executive
Counselor shall report to the Chapter bi-monthly and to the State Membership
Director no less than quarterly on matters of concern at the Reserve Training
Centers, and provide Reserve Training Centers with information on NERA and
Chapter activities and issues.
The Executive Council shall include the President, any elected Vice President,
Secretary, Treasurer, Immediate Past President and Executive Counselor, plus
other members that the President may designate.
6.02 PURPOSE. The Executive Council shall act to promote and devise means
and methods for the development, advancement, and welfare of the Chapter’s
individual members and the Chapter.
There shall be the following committees appointed by the President, as required:
financial, audit, membership, laws, resolutions, recreation, awards, and other
such committees as the Executive Council deems necessary.
7.02 MEMBERS. Each member of a
committee shall be nominated by the president and confirmed by the Executive
7.03 TERM. Each member of a committee shall
continue as such until the next annual election of the Executive Council and
until their successor is appointed, unless the committee shall be sooner
terminated, or unless such member shall be removed from such committee, or
unless such member shall cease to quality as a member thereof.
7.04 CHAIRMAN. The President with the
approval of the Executive Council shall appoint one member of each committee as
7.05 VACANCIES. Vacancies in the membership
of any committee may be filled by appointments made in the same manner as
provided in the case of the original appointments.
7.06 QUORUM. A majority of the whole
committee shall constitute a quorum and the act of a majority of the members
present at a meeting at which a quorum is present shall be the act of the
Annual dues shall be determined by the National Association payable on the
anniversary date of membership.
This Constitution and By-Laws may be amended
by having the change submitted in writing and voted upon by the membership.
Voting shall take place at the meeting following submission. Three-fourths (3/4)
of the members present must vote in the affirmation to have the change
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